10 Useful Productivity Hacks for Small Business Owners

Do you feel like you are always running out of time?

Do you think that you are working hard as a business unit and you are providing your 100% but still it is not enough?

The simple solution to these things can be having more time. But, this is something that cannot be achieved practically. You cannot increase the time that you have, but you can decrease the time that it takes you to perform certain tasks. This is known as increasing productivity.

In today’s time, everyone needs to be productive to get the desired results whether they work in small scale industries or in a big organization. This is the time to brush your and your employee’s skills and become more productive.

Benefits of Increased Productivity:

1. It increases the profitability of your business.

2. It lowers the operational costs of your business.

3. It ensures an optimized use of the resources.

4. It improves the customer service of your business as you will be able to deliver all the projects at or before time.

5. It helps in the growth of your business.

6. It reduces waste and improves the working environment of your business.

7. It improves the competitiveness of your business.

8. It reduces employee burnout.

9. It enhances the wedges of your business.

10. It improves your and your employee’s morale.

11. It improves the engagement of your employees.

You can experience all these benefits when your and your employee’s productivity increases. This may take some time and cost you a little too, but think of this as an investment that will improve your skills and will produce effective results in the end.

Today’s input and the time you spend will save a huge amount of stress and time in the future. Productivity hacks are what we call “working smart instead of working hard.”These tips will help you in producing the same results in less time. Let’s have a look at some productivity hacks for your small business.

10 Useful Productivity Hacks for Small Business Owners:

1.   Prepare a list of Priorities:
As an owner of the small business, you will always have your table full of various tasks that you have to perform. You may or you may not have an employee for help and therefore there will be dozens of tasks that you will have to perform yourself. Let’s say you are an ecommerce merchant and perform various tasks in your logistics software or store management software. Then you must Prioritize your task with different filters to get desired results in your business.

There can be tasks like calling a customer for taking orders and you may have a task of ordering a new chair in case more customers come to your shop. Both the tasks are important but the later one is more important and profitable, and therefore you should perform the later one first.

Prioritize your tasks based on their importance in the following order:

●  Must do

●  Want to do

●  Will do in free time

There are better tools available in the market for prioritizing the tasks which could provide accurate result regarding the task handling. One such tool is SmartTask. It is considered as good Clickup Alternative in the project management department.

 

 

2.   Choose your least preferred task first:
In your priority list, there will be some tasks that you will like to perform and there will be tasks that you will avoid to perform again and again. The reason can be as simple as the task is boring and you don’t like to do it, or the task can be really hard and you are not up for the challenge as of now.

However, if the task is on the priority list, you have to perform it sometime soon, and therefore the best time for such tasks is to perform them first. If you are able to complete the worst task first, then you will be left with only the good tasks, plus you will also have the satisfaction that the worst task is completed.

3.   Delegate the work properly:

A task like the packing of the product can be performed easily and in speed by your employee, however, if you sit to perform the same task, you may need twice as much time as they do. And when it comes to preparing the accounts, you will be more effective than your employee.

This shows that in order to save time and work effectively, the task should be given to the right person. Likewise, understand the strengths and weaknesses of yourself and your employees and delegate work to the person that can handle it better. You could also get the productivity with your team members If you use communication tools for assigning, sharing the work with each other. 

4.   Stop checking the emails again and again:
If anyone has replied to your newsletter? How many people have subscribed today? These are some unproductive questions that will pop-up again and again in your mind and will force you to refresh your mails.

When you are doing something, your full focus should be on that thing only. If you switch tasks in between, this will affect your productivity and project scope.

In order to avoid this, set a spare time for checking and replying to emails. Having a dedicated time for emails will save you from checking emails again and again.

5.   Avoid Social Media:
Using social media is inarguably the most unproductive thing that you can do while working. It is the most distracting thing while working. You may think of using social media for a minute or two and you will end up using it for an hour straight.

While working, make sure that you mute your mobile. If you will get messages from customers or company messages, then make sure that you logout of all the other social media sites which will not be used for your work.

When you are working for many clients then your client management becomes important for you and your business. So Social media channels must have to be avoided when handling different client works in the company.

6.   Shorten your meetings:
Meetings are very important for a business to run, but at the same time, you should know the difference between a productive meeting and a meeting in which less work is discussed and more time is wasted.

The meeting should be on point and no time should be wasted in it. Make sure that you do not call random meetings , but you do consider the full flow and the agenda of the meeting beforehand. Call a meeting only if the particular agenda requires a meeting, and cannot be sent via an email or message.

A tip in this case can be to have a meeting while everyone is standing, as this increases their concentration and alertness.

7.   Shift your business to online means:
Paying an electricity bill by going to the office and paying it online has a huge difference. The offline way can take hours while the online process will just take a few minutes.

Think about all the activities that are better when they are shifted online. How long does the process of sending a message via flyers take vs sending the message on an online group? The difference in the time that you save will help your business in achieving the productiveness that you need.

This is the point where you understand the need or importance of project management in your organization. Everything will be under one software and you will be able to manage all your and your employee’s tasks from one place.

8.   Don’t Multitask:

Multitasking is just a myth and a very big contributor towards unproductiveness. Believing in multitasking is like believing that Santa is real.

When you multitask, you are just wasting your time. You will be switching between two or more tasks again and again and nothing else. If two tasks can be done in 30 minutes each, while multitasking it will take 90 minutes or more, because as you switch between tasks, your concentration is shifted and it takes time to do something in flow.



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9.   Schedule “Me Time”:
All work and no play will make you unproductive. Have you ever noticed that your mind works much faster after a happily spent holiday and works the slowest on Saturdays?

This is what happens when you do not get ample rest or fun. In order to be productive, you will have to be happy and relaxed, and that is not possible when you are working all the time. Set some time alone for yourself and do things that make you happy. This will have a huge effect on your productiveness.

10.   Move around:
If you are stuck, don’t force your way and move around. Get some fresh air and walk to ease up a little bit and then you will be able to get unstuck.

If you are not feeling productive, it will not come to you if you force it. You will have to wait or explore to get new inspirations, This doesn’t mean that you go on expensive tours to explore, you can simply go out to a coffee shop or anything that you like, and in the way, you will come across some sort of inspiration.

Conclusion

Follow the above mentioned 10 Useful Productivity Hacks for Small Business Owners to achieve productiveness in your small business. These small steps may take some time, but consider them as an investment that will bear fruitful results for your business in the near future. 

10 Useful Productivity Hacks for Small Business Owners

 

 

Work With Sotiris

Want to start a part-time business? All you need is a few hours of musing. Whenever your full-time job pulls out sometime during the weekdays, you can always give a few hours on the weekends to establish a virtuoso and make it as your part-time business. No need to quit your current full-time job or peril your life savings.

 

Everything leads to an invaluable experience. So if you are looking forward to starting a part-time business and in the long run extending it to a full-time business, the part-time business experience will help you while launching a larger business.



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Confidence plays a vital role in all aspects of life. Wondering that you don’t have enough skills or knowledge to start a business and a side hustle, but there are multitudinous options to start a business that requires little expertise, little time, and plenty of confidence. 

 

Beginners can start off with online business. The e-commerce marketplaces have revolutionized the way of shopping. Paytm being the only of its kind in mobile e-commerce has gained huge popularity. Timely KYC is to be done in the nearby Paytm kyc center to continue to the services provided by Paytm.

 

 

  • Have a greater level of understanding your investment

 

 

Things work out best for those who make the best of how things work out.” – John Wooden

 

Figure out what part-time really means to you. If you are into a full-time job, how are you going to manage this new venture so that you do not burden yourself later working days and nights? Does part-time mean 20 hours per week? 30 hours? Depends on your definition of part-time. 

 

Create a success plan and annotate your expectations, objectives, and targets from the part-time business. Document your list to achieve milestones.  List out the documents needed to start the business. Figure out what you really want, and are you willing to invest your time and energy with 100% focus? List out things which it’s going to take and contemplate are you ready to do it.

 

GST registration procedure is mandatory If you are planning to start an online business. Starting an online business is trending these days and can be easily managed with a full-time job.

 

You need to understand the different taxes and state codes for GST. These taxes are applied automatically in the Invoices and all other details can be fetched with automation.

 

 

  • Time Management and resilience 

 

 

Time is not the main thing, it is the only thing–  Miles Davis

 

Time is the new money. Everyone has been given 24 hours. One of the major reasons for success in anything is how efficiently you manage the time. Discipline is an important aspect. So be extremely disciplined about your schedule. Do not procrastinate. Perhaps working for a part-time business is not a piece of cake.

Handling clients is a matter where you will have to work according to their timings. Responding to the expectations and deadlines in a timely manner requires dedication and time. There will be a time when you will be in your working hours, you won’t be able to take calls or respond to your part-time business client calls.

 

How would you manage this? There are ways around. You can opt for voice mails. Google Voice is an app that allows users to get messages. The voice messages are sent as messages/texts so that part-time business owners can respond to them asap. There are other ways – Virtual Answering Machines, charging a few monthly fees but have gained popularity among part-time business owners and entrepreneurs.

 

You must be resilient in all situations. Success comes to those who are resilient. The pressure in business is often draining. We have to manage priorities – work, business, family, passions, etc. Sometimes you may feel overwhelmed, but it is important to be resilient in such situations. Work on building a positive attitude and find out time to do things that you love or you are passionate about, in order to balance the stress.

 

  • Get yourself a coach

 

 

Part-time business reduces financial risks. But sets the risk of delay. Working on a full-time job, sometimes it may occur to you to delay your part-time business especially when you have not invested much. So this will make you lazy about your part-time business. The best way to overcome this is to have a person who can be accountable. This person can be anyone – your coach, friend, spouse, family member, or anyone.

 

So find someone who won’t let you derail. You can discuss anything and everything about your business. Get new small business ideas on increasing efficiency and productivity.  The right person will cancel out all the loopholes.

 

You can also follow a role model, be it anyone. Someone who inspires. Someone with whom you can share everything. Amidst in the loud noise, find someone who will offer you peace.

 

Still, confused about what to start with? Various easy part-time businesses you can start with.

 

 

  • Moral and Emotional support from Family and Friends

 

 

Moral support is more important than financial support.” – Anonymous 

 

Mental stability is very important. There can be no one better than friends and family to provide emotional support. There may be times when you won’t be able to handle the burden and will require moral and emotional support. In these times, you can either be self-motivated or have someone who may support you.

 

Have someone – a best friend, spouse, parents with whom you can share and release the burden. Also, you may not get time to spend with your loved ones due to a shortage of time. It may put strains between you and your family. Your family is the first reason for whom you might be doing this. So do not let that happen and manage the work-life balance.

 

In the beginning, sleepless nights and working endlessly on the weekends to fulfill the client’s demands. But, in such cases, we have often seen how the family members are encouraged.  You can also go for various support groups which have similar business as yours.

 

 

  • Enfold your non-success

 

Don’t think about your errors or failures; otherwise, you’ll never do a thing.” – Bill Murray

So ups and downs in any business are inextricable. Looking at the negatives, you cannot just give up.

 

Failure is a moment to learn. It is very important to embrace failures. You need to accept yourself and situations considering it as an opportunity to grow. Your failures or your current situation do not measure your self-worth but develop a mindset that keeps us pushing forward. It’s like falling down but bouncing back with double intensity and energy.

 

Take a look at the legendary people – Steve Jobs, resigned as the chairman of Apple, and exactly after 12 years ye joined back, making Apple the best. So part-time business will let you learn more from your failures than your success. So love and accept your failure to learn and gain experience.

 

So have a determined spirit, will you fail again? Likely. Will that stop you? Not at all!

 

 

This is a complementary thing in life to choose between a job or a business. The war is ages old and everyone has to face this dilemma. This is a decision on which our future depends. But not every person is granted the privilege of choosing one, as to start a business, capital is needed and this is something that is not affordable to everyone.

So it is but natural that the only option that those people are left with is a job, but there is a saying that you are the one that can make or break you. If you wanted to start a business and at that time if your financial situation was not good, so what? You can take the harder road. i.e. you can earn the needed capital by yourself and then you can start your business.

Few businesses which you can go for with minimal requirements – start ecommerce business, sell on amazon etc.

But as good as this sounds, it’s as hard. There are advantages and disadvantages as well.

 

Advantages:

  1. You will feel more secure as you have your job and that is a source of permanent income for you.
  2. You will pursue something that you are passionate about and thus this factor will boost your productivity and you will enjoy whatever you are doing.
  3. Keeping the job will allow you to take advantage of the resources available at your job and will help you in expanding your professional network.

Disadvantages:

  1. You will have zero time for yourself. You have to work at your office and when you come back home, you have to work there too. Therefore no or less life until your business is fully set.
  2. You will consider your business as a hobby and thus this will make you less motivated to nurture it to fruition.

Here are some steps on how you can start your business while still working:

1.   Find motivation:

Nothing is possible if we do not have the right reason to do it. No one will be able to climb a mountain if they are not motivated enough. Opening a business while still working is going to be like climbing Mount Everest.

You have to work continuously. This will impact your social and personal life. Just remember that a dream will be a dream unless you decide to act on it. So if you want to make it real, you have to give it your all.

Make a list of what you do in a day along with the time taken and then you have to eliminate as many tasks as possible. You have to free as much time as you can so that you can devote the time to your business. You have to come up with a proper project planning if you want to turn your dream into reality.

 

2.   Point out your pluses and minuses:

Different businesses require different skill sets. Take a pen and paper or your laptop and list all the skills and abilities that you possess. Then you have to check whether these are the skills and abilities that are required for your business or not. If yes, you are good to proceed.

But, if the answer is no, this is the first hard decision that you have to make. Now you have two options. Either you have to learn all the necessary skills or you have to change your plan and business and you have to find a business that requires the skills and abilities that you have.

If you are a business minded person and If you already have a business setup, you can become a Shopclues seller, Flipkart seller, Snapdeal seller, Paytm seller with minimal efforts.

3.   Is your idea right?:

My friend left his job and started a startup with a product that can automatically water the plants that you have in your home. Using this you do not have to worry about watering your plants while you are at your home or you are out for a vacation. Sadly, the product failed as he was not aware that people love to water their plants and their gardens.

He neglected human nature and a full year of hard work was wasted, in fact, this is one of the main reasons why many products fail as the founders do not search properly if their product is needed in the market or not.

It doesn’t matter how useful your product is, what matters is whether it is needed in the market or not. The whole project scope depends on the demand for the product in the market.

4.   What is your advantage?:



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You are new in the market and what you want the most is sales.

You have to find out if you have a competitive advantage or not?  You have to find out if your business will make more sales than the competition or not? Whether your margin will be higher or not? Is it possible to acquire and retain more customers or not? This is known as a competitive advantage.

At least you should be able to cover all your expenses.

5.   Set your goals:

You can reach nowhere if you do not know where you have to go. The same applies here. You have to set a realistic goal in order to achieve it and measure your success. I know your dream is big but in the beginning, you are not in the place to achieve big. Therefore, you should set some realistic goals so that you can achieve them and you can measure your success.

You must have heard that you should climb a ladder step by step. Therefore, set some achievable goals and do not forget to celebrate when you reach these goals. After all, if you reach your goals, this means your hard work is paying off.

You can start with easy and simple steps, someone who is interested in blogging must start with simple and evergreen topics such as how to use paytm.

6.   Create tasks:

Finding your goal and reaching it is entirely different. You have found your goal and now you have to find a way to reach your goal. Create a plan and set up tasks to reach your goal.

Make a detailed task list with deadlines so that you can have a timetable that you can follow to reach your goal.

7.   Outsourcing is a good idea:

Starting a business while working means that you have to work all the time. In such a case it is possible that you will find yourself stuck with boring and repetitive tasks that are hurting your productivity and are hindering your timeline. This can be bad for your business’s growth.

In such a case, you should outsource all the tasks that you can so that you can focus on all the main and important tasks. This will increase your productivity and will help you to reach your goals faster.

8.   Request for feedback:

To get the maximum sales you have to create a product that has the highest demand and to do so you have to seek feedback. By doing so, you can save yourself from creating something that no one wants.

This will improve your product as you can add all the features that people want, and to know what people want, you have to seek feedback.

9.   Reach critical mass before quitting your job:

The business has uncertainty and you don’t want to have it in your life. But, if you quit your job before reaching critical mass, you will have it in your life.

Don’t jump to any decision quickly. You should not leave your job unless you are sure that you can earn equal to or more than your salary. You have waited so long, so why can’t you wait till you have reached the critical point? Be patient and make only those decisions that do not lead to regret.

This post is a kind contribution from Mohit Sharma.

Author Bio:

Mohit is an ECommerce Enthusiast and Owner of MohitECommerce. He is Working With Many Vendors in Different Categories of Products Across Various Marketplaces. He is Very Good at Amazon Seller Training, Amazon FBA, Amazon Seller Registration, Amazon Brand Registry, Amazon Account Suspended (Making Plan of Action). He Likes To Help All Type of Businesses Mainly Small and Medium Businesses Which are eager to Step in Online Business.

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7 Mistakes To Avoid When Growing Your Facebook Groups

 

  1. Only having one Facebook account as admin of Your Facebook Group, if anything happens to your Facebook account someone else will be able to take over it.
  2. Giving people who are not trustworthy admin access to your Facebook group. They could very easily delete you from the group and then you would lose control and possibly access to your Facebook Group.
  3. Allowing content that is not in keeping within the subject of the Facebook Group, so if your Facebook is about personal development you do not want people selling cars or posting lots of negative things in your group
  4. Make sure to edit group settings so that people can not post stories without getting a group admin’s permission.
  5. Don’t forget to claim your Facebook group URL before someone else claims it.
  6. Make sure that you post relevant and useful content to your Facebook group to keep your members interested and coming back again to the group regularly.
  7. Check on your group from time to time and make sure everything is okay, the content is relevant there are no spammy or highly illegal posts ETC..

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Are you thinking about quitting your job?  Make sure you do this first

I hear people all the time talking about quitting their job, and personally, I think that is a great thing for many different reasons.

Are You Thinking About Quitting Your Job? Do This First

The thing is many employees have got programmed by their job into thinking a certain way. This way of thinking does not always work well when you see yourself on the other side of the coin as a business owner.

Things like a steady weekly salary coming in on the same day every week or every month.   Trying to do as little as possible without getting fired from your job.

 

And leaving at 5.30pm and leaving your work worries at the door are not always possible when you run a proper business. At least not until you get it organized that way, and remember this is not necessarily likely to happen from day 1 of starting your business.

At the beginning when you are just starting out in your business, you will have quite a few expenses and may find yourself short of cash flow.  That is until you start getting in some customers buying your products or services.

A shortage of cash flow means it will be harder to outsource or pay staff in the beginning unless you have a significant stash of capital or savings until you get your business off the ground.

That is why if you are thinking about quitting your job, it is important to be prepared financially first.  And not just go running blindly into the world of Entrepreneurship.

 

There are some people who have a mindset that is really not cut out for it.  The great thing about starting a business online is that you can get systems up in place so you do not need to be there 24/7.

So you can get started with an online business part-time. Then when your part-time income becomes more than your weekly or monthly salary for a steady period of time. Then you can afford to leave your job knowing that you have enough money coming in to cover your lifestyle and living expenses.

Of course, if you end up being lazy, or learn that you do not like setting up or being responsible for your own business. Then you can quit knowing that your job and income will still be there for the meanwhile.  Until you work out something else that you would like to do.

If you would like to find out how to set up your own online business Click Here

 

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